Senior Accounts Payable Specialist

The Opportunity

The Rothenbury Group is seeking a Senior Accounts Payable Specialist to support accounts payable operations across a diverse portfolio of Canadian businesses.

This position will be responsible for maintaining accurate vendor records, reviewing and processing invoices, preparing payment batches, resolving account discrepancies, and supporting month-end accounting across multiple companies and legal entities.

The person hired must be able to manage a complex workload without relying on constant direction. You will need to determine whether invoices are properly supported, identify unusual or duplicate charges, follow established approval controls, and ensure payment information is complete and accurate before it is submitted for authorization.

This is a senior individual-contributor position. It is not intended for someone whose experience is primarily limited to invoice entry or basic bookkeeping assistance.

Previous experience supporting Canadian companies is required.

Recruitment Process

Each application is reviewed against the education, experience, technical knowledge, and communication requirements of the position.

Candidates selected for the initial screening stage will receive an email within one to two business days of applying with a link to complete a pre-recorded video interview.

The interview will evaluate your Canadian-company experience, full-cycle accounts payable knowledge, HST understanding, payment-run experience, reconciliation ability, accounting-system proficiency, judgment, and ability to work independently.

Candidates who meet the required standard may be invited to continue to a live interview.

Core Responsibilities

• Review vendor invoices for accuracy, completeness, supporting documentation, and required authorization

• Code expenses to the correct legal entity, general-ledger account, department, cost centre, reporting period, and tax code

• Match invoices to purchase orders, work orders, contracts, service records, and other supporting documents

• Enter and process invoices within established timelines

• Maintain accurate vendor profiles, payment terms, contact details, and banking information

• Prepare weekly and scheduled payment batches for management review and approval

• Verify invoice status, due dates, credits, holds, and outstanding issues before payments are submitted

• Reconcile vendor statements to the accounting system

• Investigate missing invoices, duplicate billings, unapplied credits, incorrect balances, and payment discrepancies

• Monitor outstanding liabilities, upcoming due dates, and overdue vendor accounts

• Respond professionally to vendor questions regarding invoices, account balances, and payment status

• Process employee expenses, credit-card activity, recurring charges, and other operating expenditures

• Apply the appropriate GST and HST treatment to invoices and expenses

• Support bank, credit-card, and accounts payable reconciliations

• Assist with month-end activities, including accruals, prepaid expenses, cut-off procedures, aging reviews, and AP reporting

• Maintain complete and organized electronic records for management, accounting, and audit review

• Support accounts payable activity across multiple businesses, legal entities, departments, and vendor portfolios

• Coordinate with finance, operations, leadership, and other internal teams to obtain missing information and resolve issues

• Identify recurring errors, inefficient workflows, or weaknesses in existing controls

• Recommend improvements that strengthen accuracy, documentation, efficiency, and fraud prevention

• Follow company approval limits, segregation-of-duties requirements, and vendor-verification procedures

Education and Professional Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field

• Colombian Contador Público designation is considered an asset but is not mandatory

• Minimum 4 years of dedicated accounts payable or accounting operations experience

• Candidates with 4–7+ years of directly relevant experience are strongly preferred

• Previous experience supporting Canadian companies is required

• Demonstrated full-cycle accounts payable experience, from invoice receipt through payment preparation and reconciliation

• Experience handling a high volume of invoices and vendor accounts

• Practical knowledge of Canadian GST and HST coding

• Experience preparing payment runs or payment batches for review and approval

• Strong vendor statement reconciliation and discrepancy-resolution skills

• Experience supporting month-end accounting activities

• Experience working across multiple companies, legal entities, departments, or cost centres

• Experience with intercompany or shared-cost environments is considered an asset

• Strong Microsoft Excel or Google Sheets capability

• Experience with QuickBooks Online or another established accounting or ERP platform

• Advanced written and spoken English

• Confidence communicating with Canadian vendors, managers, and internal departments

• Ability to work full-time during Ontario business hours

• Reliable computer equipment, high-speed internet, headset, webcam, and a professional remote workspace

Experience in real estate, property management, technology, staffing, maintenance, professional services, financial services, or another multi-company environment is considered beneficial.

Who Will Succeed in This Position

You are organized, analytical, and comfortable taking responsibility for financial records that affect several businesses.

You do not process invoices without reviewing the underlying details. When documentation is incomplete, coding is unclear, or a vendor balance does not agree, you investigate the issue and follow it through to resolution.

You can manage competing priorities while maintaining accuracy, documentation, and control.

You also understand that accounts payable involves the protection of company funds. You are comfortable questioning unusual activity, following approval requirements, and escalating matters that fall outside your authority.

Performance Expectations

The successful candidate will be expected to:

• Process invoices accurately and within required timelines

• Maintain complete and current vendor records

• Ensure expenses are assigned to the correct entity, account, department, and tax code

• Keep vendor accounts reconciled

• Prepare accurate, complete, and properly supported payment batches

• Identify duplicate, incorrect, unsupported, or unauthorized invoices before payment

• Resolve vendor discrepancies and missing information promptly

• Maintain accurate accounts payable records for month-end close

• Provide management with reliable visibility into upcoming payment obligations

• Maintain complete documentation that is easy to review

• Follow all approval, security, and fraud-prevention controls

• Improve recurring AP issues rather than allowing them to continue

Compensation

The annual compensation range for this position is:

C$27,600–C$32,400

Final compensation will be determined based on the candidate’s depth of accounts payable experience, previous work with Canadian companies, multi-entity experience, Canadian tax knowledge, accounting-system proficiency, communication skills, and ability to independently manage a complex accounts payable workload.