Senior Accounts Payable Specialist

The Opportunity

The Rothenbury Group is hiring a Senior Accounts Payable Specialist to support accounts payable activity across a portfolio of Canadian businesses.

This role will be responsible for reviewing and processing invoices, maintaining vendor accounts, preparing payment batches, resolving discrepancies, and supporting accurate month-end records across multiple companies and legal entities.

The successful candidate must be able to manage a high volume of financial information without sacrificing accuracy or control. You will be expected to identify incomplete documentation, incorrect coding, duplicate charges, unusual activity, and vendor-account differences before they affect payment or reporting.

This is not an entry-level bookkeeping or invoice-entry position. We are looking for an experienced AP professional who can work independently, investigate issues, follow established controls, and maintain complete and dependable accounts payable records.

Previous experience supporting Canadian companies is required.

Recruitment Process

Applications are reviewed against the education, experience, technical knowledge, and communication requirements of the role.

Candidates selected for screening will receive an email within one to two business days of applying with a link to complete a pre-recorded video interview.

The interview will assess your Canadian-company experience, full-cycle accounts payable knowledge, HST understanding, payment-run experience, reconciliation ability, accounting-system proficiency, professional judgment, and ability to manage complex AP responsibilities independently.

Candidates who meet the required standard may be invited to continue to a live interview.

Core Responsibilities

• Review vendor invoices for accuracy, completeness, supporting documentation, and authorization

• Assign invoices and expenses to the correct company, general-ledger account, department, cost centre, reporting period, and tax code

• Match invoices to purchase orders, work orders, contracts, service records, and other supporting documents

• Enter and process invoices within established timelines

• Maintain accurate vendor profiles, payment terms, contact details, and banking information

• Prepare weekly and scheduled payment batches for management review and approval

• Review due dates, payment holds, vendor credits, account balances, and unresolved issues before payments are submitted

• Reconcile vendor statements against the accounting system

• Investigate missing invoices, duplicate billings, unapplied credits, incorrect balances, and payment discrepancies

• Monitor outstanding liabilities, upcoming payment requirements, and overdue vendor accounts

• Respond professionally to vendor questions regarding invoices, account balances, and payment status

• Process employee expenses, credit-card activity, recurring charges, and other operating expenditures

• Apply the appropriate GST and HST treatment to invoices and expenses

• Support bank, credit-card, and accounts payable reconciliations

• Assist with month-end activities, including accruals, prepaid expenses, cut-off procedures, aging reviews, and AP reporting

• Maintain complete and organized electronic records for accounting, management, and audit review

• Support accounts payable activity across multiple businesses, legal entities, departments, and vendor accounts

• Coordinate with finance, operations, leadership, and other internal teams to obtain missing information and resolve issues

• Identify repeated errors, inefficient workflows, and weaknesses in existing controls

• Recommend improvements that strengthen accuracy, documentation, efficiency, and fraud prevention

• Follow approval limits, segregation-of-duties requirements, vendor-verification procedures, and financial controls

Education and Professional Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field

• Philippine CPA designation is considered an asset but is not mandatory

• Minimum 4 years of dedicated accounts payable or accounting operations experience

• Candidates with 4–7+ years of directly relevant experience are strongly preferred

• Previous experience supporting Canadian companies is required

• Demonstrated full-cycle accounts payable experience, from invoice receipt through payment preparation and reconciliation

• Experience handling a high volume of invoices and vendor accounts

• Practical knowledge of Canadian GST and HST coding

• Experience preparing payment runs or payment batches for review and approval

• Strong vendor statement reconciliation and discrepancy-resolution skills

• Experience supporting month-end accounting activities

• Experience working across multiple companies, legal entities, departments, or cost centres

• Experience with intercompany, shared-cost, or multi-business environments is considered an asset

• Strong Microsoft Excel or Google Sheets capability

• Experience with QuickBooks Online or another established accounting or ERP platform

• Strong written and spoken English

• Confidence communicating with Canadian vendors, managers, and internal departments

• Ability to work full-time during Ontario business hours

• Reliable computer equipment, high-speed internet, headset, webcam, and a professional remote workspace

Experience in real estate, property management, technology, staffing, maintenance, professional services, financial services, or another multi-company environment is considered beneficial.

Who Will Succeed in This Position

You are organized, dependable, and comfortable taking responsibility for financial records that support several businesses.

You do not process invoices without reviewing the underlying information. When documentation is incomplete, an approval is missing, coding is unclear, or a vendor balance does not agree, you investigate the issue and follow it through to resolution.

You are able to manage competing deadlines while maintaining accuracy, documentation, and proper controls.

You also understand that accounts payable involves direct responsibility for protecting company funds. You are comfortable questioning unusual activity, following approval requirements, and escalating matters that fall outside your authority.

Performance Expectations

The successful candidate will be expected to:

• Process invoices accurately and within required timelines

• Maintain complete, current, and reliable vendor records

• Ensure expenses are assigned to the correct company, account, department, and tax code

• Keep vendor accounts organized and reconciled

• Prepare accurate and properly supported payment batches

• Identify duplicate, incorrect, unsupported, or unauthorized invoices before payment

• Resolve vendor discrepancies and missing information promptly

• Maintain accurate accounts payable records for month-end close

• Provide management with reliable visibility into upcoming payment obligations

• Keep financial documentation complete and easy to review

• Follow all approval, security, and fraud-prevention controls

• Identify and help resolve recurring AP issues

Compensation

The annual compensation range for this position is:

C$21,600–C$25,200

Final compensation will depend on the candidate’s depth of accounts payable experience, previous work with Canadian companies, multi-entity experience, Canadian tax knowledge, accounting-system proficiency, communication skills, and ability to independently manage a complex accounts payable workload.